Power. Access. Trust.

REGISTER

    Amazon Business Produces Successful Results to Virginia Tech University's Purchasing Strategic Plan

    Virginia Tech University

    Blacksburg, Virginia

     

    Addressing Diversity Spend Goals, Compliance & Visibility

    Colleges and Universities spend a significant portion of their operational spend with non-contract vendors. The remaining spend is often difficult to manage, presents compliance issues, and is a challenge to analyze and track given the diversity of vendor data. In addition, higher education institutions, on average, work with over 1,200 unique vendors – with over 1,000 of these vendors in the long tail (represented by low average spend and large numbers of low-value transactions).

    Approximately two-thirds of vendors account for less than $1,000 in spend per year. Managing each of these suppliers is time consuming and expensive, and the costs of processing the small dollar orders can be cost prohibitive.

    Real-World Challenges: Virginia Tech

    Virginia Tech manages hundreds to thousands of new and existing vendors annually at a significant cost – both in time and money. This caused Virginia Tech to struggle with one-off purchases with vendors and difficulty standardizing purchases across commodities even with a robust and mature e-procurement system in place.  In addition, the University wanted to take advantage of features that allowed the university to restrict categories, utilize their preferred payment method of pay-by-invoice, and meet competitive contractual requirements.

    “Our campus buyers wanted to utilize the many benefits of Amazon Business in their academic, research and administrative purchasing,” Mary Helmick, Director of Procurement at Virginia Tech explained.  “They depend on it, so we chose to incorporate it into our purchasing options through our e-procurement system.”

    Amazon Business offers a one-stop-shop for many of the day to day purchases while standardizing to a single source in lieu of managing single purchases to individual vendors.

    “The volume of university spend on Amazon Business greatly enhances our ability to analyze and report on  purchasing trends and volume cost savings at the university with a single preferred and trusted contracted vendor.” Helmick said.

    The Partnership

    As part of their strategic initiatives, Virginia Tech utilizes a cooperative purchasing organization, OMNIA Partners, Public Sector. OMNIA Partners specializes in aggregating the purchasing power of public agencies nationwide. Participants have access to the largest portfolio of competitively solicited and publicly awarded contracts with best-in-class national suppliers.

    As a supplier partner through OMNIA Partners, Amazon Business was able to address Virginia Tech’s procurement challenges through the competitively solicited contract.

     

    “The volume of university spend on Amazon Business greatly enhances our ability to analyze and report on  purchasing trends and volume cost savings at the university with a single preferred and trusted contracted vendor.” Helmick said.

    csm_AMZ_lgo_ab_triton_b3a998a2dc

    REQUEST CONTRACT INFORMATION

    Mary Helmick

    “Our campus loves having the option to use Amazon Business for their day to day purchases. This partnership has been a Win-Win for Virginia Tech.” - Mary Helmick, Director of Procurement at Virginia Tech

    Virginia Tech
    Virginia Tech
    Partnership

    Solutions

    Amazon Business empowers procurement teams to drive greater value for their organizations or institutions through tools that help you track compliance and provide analysis. Through Amazon Business, procurement teams are able to provide their users a way to more efficiently engage with many vendors without the cost or effort.

    With the Amazon Business contract offered through OMNIA Partners, Virginia Tech was able to leverage their own E-procurement software (Jaggaer) to bring ordering under their current process and in compliance with other vendors, as well as gain visibility and spend control while identifying savings opportunities through Amazon Business’ metrics.

    Amazon Business offers a vast selection of products with competitive prices and discounts for all their end-users within the institution, P-card management and timely reporting and analytic capabilities for the administrators.

    For Virginia Tech, one of the benefits of implementing this solution was the ability to onboard local vendors and can expose users to thousands of additional suppliers with no incremental cost. This helped provide the local community the opportunity to utilize this platform and for the institution to track spend and identify local, credentialed and diverse suppliers to help support the organization’s goals.

    Results

    Virginia Tech’s partnership with Amazon Business has continued to produce successful results in the areas that are most important to the university’s purchasing strategic plan.

    “We asked for assistance introducing our local small businesses with options for an electronic platform to sell to the university. Amazon Business came to the campus to meet with those local vendors and introduce them to opportunities to join the Amazon marketplace.” Helmick said. “Ease of reporting was a high priority and Amazon Business continues to provide enhancements to an already easy-to-use reporting platform within the product.”

    Virginia Tech was able to empower academic freedom to faculty and staff to get the supplies they needed at a quick and convenient rate and identify reportable second tier diversity spend while meeting management standards at the state level, all while gaining visibility and control.

    This time last year, Virginia Tech took advantage of Amazon Business’ delivered spend analytics tools to further enhance their visibility into spend for the university.

    “Our campus loves having the option to use Amazon Business for their day to day purchases. This partnership has been a Win-Win for Virginia Tech.” Helmick said.

    Learn more about what Amazon Business can offer
    learn more

    Reshaping the Future of Procurement

    The time is now to join the largest and most experienced organization in public cooperative purchasing.

    CONTACT US