UKG (Ultimate Kronos Group) Cooperative Contract

Labor is the costliest and most controllable expense for an organization. Many transactional aspects of managing the workforce are a great start for increased efficiency. UKG provides automation to highly repetitive processes including time & attendance, absence management, and scheduling that any workforce can benefit from.

Minimized Compliance Risk – Don’t put your organization at risk for unnecessary compliance litigation. UKG Inc. empowers your teams to keep pace with Department of Labor and other government and industry regulations — such as the Affordable Care Act, Fair Labor Standards Act, and more — so you can apply appropriate policies and rules consistently, fairly, and accurately.

Improved Visibility into Leave Liability – Trying to measure, track, and report on employee time off and paid time off (PTO) using time-consuming, error-prone manual processes or in disparate systems just doesn’t cut it anymore. It drains productivity and drives up costs. Now there’s an easier and better way to manage employee time off. UKG automatically enforces your time-off policies — consistently and accurately — to virtually eliminate potential abuse by employees and ensure that policies are applied fairly across the organization.

Accurate scheduling: right people, right place, right time – Generating schedules is a daunting task when performing this manually. Factoring in time off requests, certifications, and qualifications requires a skilled person to sit for hours preparing schedules. UKG takes the guesswork out of aligning the right employees, in the right place, at the right time.

U.S. Communities and National IPA, both wholly-owned subsidiaries of OMNIA Partners, have come together as OMNIA Partners, Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have access to all contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA, legacy U.S. Communities, or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities and lead agency contracts completed under each brand are effective and available for use through the contract’s approved term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know.

Workforce Management Systems and Related Products, Services and Solutions

Cobb County, GA

Contract Number: 18220 and 18221

Awarded to: Kronos Incorporated #18220 and Kronos SaasShr, Inc. #18221

March 18, 2019 through March 17, 2022
Option to renew for three (3) additional one-year periods through March 17, 2025
RENEWED THROUGH March 17, 2023

Executive Summary

Master Agreement Documents

Response Evaluation

Solicitation Process

With labor being the costliest and most controllable expense, this is a primary focus area for many state and local governments. Many transactional aspects of managing the workforce are a great start for increased efficiency. UKG for Government solutions provide automation to highly repetitive processes including time & attendance, absence management, and scheduling. All departments can benefit, but Transportation, Health & Human Services, & Corrections are particularly receptive to improvements in:

Minimized Compliance Risk – Labor laws such as the Fair Labor Standards Act (FLSA) and Collective Bargaining Agreements are complicated and often left to managers to interpret which can lead to unintended violations. With UKG for Government, your pay rules are pre-configured and audit trails provide detail when burden of proof is put on the employer.

Improved Visibility into Leave Liability – Managing absences and policies like the Family Medical Leave Act requires a careful eye and plenty of oversight. Employees without access to their accrual balances are at risk of taking more time than they have. Automation, beyond the functionality of an ERP solution, makes tracking absences manageable and cuts down on leave inflation.
Accurate scheduling: right people, right place, right time – Generating schedules is a daunting task when performing this manually. Factoring in time off requests, certifications, and qualifications requires a skilled person to sit for hours preparing schedules. UKG for Government takes the guess work out of building schedules and frees managers from unnecessary administrative work.

UKG State Government — CHECK OUT UKG AT WORK IN STATE GOVERNMENT

Every employee plays an important role in student achievement — so our innovative UKG for K-12 solutions are designed to create time and attendance efficiencies that let you spend less time on administrative processes and more time on academics and programs. Beyond the expected benefits from automation, UKG for K-12 helps school districts in four key areas:

Simplify Extra Duty Time – Lets you track time based on specific assignments, creating a consistent way to track all employees across your school district for easy reporting and fast access to data in the event of an audit. Simply choose predesignated labor codes in UKG for proper assignment.
Minimize Compliance Risk - Adhering to labor laws and collective bargaining agreements is complicated.  Eliminate manual time and attendance processes with UKG for K-12. All information is collected through an automated solution and stored in real time for easy access.
Improve Visibility into Sub Time - With UKG for K-12, subs take assignments in the existing sub-management system but punch in and out with UKG to track their time in the classroom. They are then paid properly based on the interface between the two systems.
Make Data-Driven Decisions - Having real-time, readable data at your fingertips unlocks valuable new visibility into employee trends and patterns. By capturing in/out punches and each employee’s leave, UKG for K-12 stores the data in an automated system that can be easily accessed from inside or outside the school.

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Our innovative UKG for Higher Education solutions are designed to provide accountability and visibility across all departments, all types of employees, and all functional areas.  Universities and colleges can expect to benefit from automating cumbersome, manual processes in a variety of ways including:

Improve Visibility into Student Workers - Managing student workers goes beyond ensuring students are showing up for assigned shifts. Visibility into scheduling confirms that students are staying within their federal work-study allotted hours and accommodates students with multiple jobs or non-standard shifts. Streamline processes by ensuring managers only approve the time that is attributed to their department, while ensuring that student workers are in the right place at the right time, with the right credentials.
Accurately Track Grant/Project Efforts - Visibility into time spent on specific tasks attributed to grants and projects can provide a clear audit trail while creating detailed, accurate pay for employees.  Gather accurate labor data and easily attribute time worked on specific tasks at the touch of a button to ensure accurate pay and timely projects/grants.

Make Data-Driven Decisions - Having real-time, readable data at your fingertips opens up valuable visibility into cost savings and best practices to help drive strategic initiatives. With less time spent on administrative tasks, staff can focus their efforts on furthering the organization’s mission.
Minimize Compliance Risks - Adhering to labor laws and policies is critical to ensure employees are being paid properly. And when time is tracked on paper or spreadsheets, it leaves room for errors and discrepancies by employees, supervisors, and payroll. This lack of visibility creates a risky compliance environment.  With UKG for Higher Ed, automatically collect labor data for real-time, easy access audit trails.

With the UKG for Public Safety automated scheduling solution, your command-level staff will spend less time on administrative tasks and more time doing what they do best: protecting citizens, fighting crime, and training officers. UKG for Public Safety not only helps Police, Corrections, Fire and EMS departments control overtime costs, create 24/7 schedules, send rapid notifications, and deploy quickly but also yields these important benefits:

Simplify complex scheduling - Create and maintain a virtually unlimited number of schedules that support multiple shifts and rotating positions as well as future-deployed and extra-duty assignments while ensuring adherence to union policies.  Employees can expedite tasks such as shift trades and time-off requests and even bid for preferred shifts, vacation time, and overtime.

Enforce fairness and equity - With UKG for Public Safety, you can create schedules and allocate overtime and extra-duty assignment work in a manner that’s fair and equitable while adhering to all union mandates, HR policies, and agency rules. Every staffing decision is validated against the rules to enforce impartiality and contributing to morale.
Minimize compliance and safety risk - Automatically staff the right officers based on skill set, certification, qualification, and availability to help ensure compliance and enhance safety.  Manage fatigue easier with schedules that take limitations on scheduled hours or job rotation into consideration.

UKG for Nonprofit solutions provide easy-to-use, easy-to-own workforce management that helps you manage costs, minimize compliance risk, and improve interactions with your members and community. As you grapple with issues like reduced funding and ever-increasing demand for services, finding an opportunity to create efficiencies with your labor is the perfect way to put resources back to supporting your mission. An automated solution from UKG can help:

Hire, retain, and engage a quality workforce - Employee engagement and retention foster a culture of mission and purpose that is critical to achieving your program goals. UKG for Nonprofit offers talent management solutions that help you optimize employee engagement and effectiveness. Self-service features give employees greater autonomy and control while our hiring and onboarding solutions, including background checks, allow individuals to start contributing to your team sooner.
Control costs to optimize limited funding - Your employees may work multiple jobs across various departments, you need an easy, accurate way to allocate labor expenses to the appropriate cost centers. UKG for Nonprofit makes it easy to enforce work and pay rules, improve payroll accuracy, and track and allocate labor costs to the right programs, projects, grants, and assets.

Schedule employees to meet service demand - UKG for Nonprofit automated scheduling tools sort employees based on predefined criteria — availability, preferences, skills, licenses, certifications, and more — so you can assign the right person to each position.